A job description template details the specific requirements, responsibilities, job duties, and skills required to perform a role it also includes a list of common day-to-day tasks, equipment or tools used, who the role reports to, and overall goals. Job description and job specification are two integral parts of job analysis they are the written documents helps both employer & employee to understand the job requirement job specification and job analysis are some of the phrases that confuse many students of management. Compare and contrast job descriptions and job specifications a) a job description lists the tasks, duties, and responsibilities that a particular job entails in contrast, a job specification focuses more on the individual who will perform the job.
Job description writing process the process of writing a job description requires having a clear understanding of the job’s duties and responsibilities the job posting should also include a concise picture of the skills required for the position to attract qualified job candidates. By just looking at job specification, job seekers can understand whether the job is suitable for him or not a clear written job description makes hr task easy because clear written job specification attract only targeted talent pool. Job description is as important as filling up the place is unless and until the description is clear, one cannot find the right person to suit the post here is a long list stating the reasons, as to why is it important to have a clear job description while posting jobs in job boards or within company’s hiring section . The job finding is a tiresome task, the things get worst when the job-hunter finally gets a call for the interview and got dismissed after failing to differentiate it between the job description and job specification.
Job specification translates the job description into human qualifications so that a job can be performed in a better manner job specification helps in hiring an appropriate person for an appropriate position. The process of job analysis helps in the preparation of job description and job specification 1 job description this is the objective setting of the job title, tasks, duties and responsibilities involved in a job 2 job specification this involves listing of employee qualifications, skills and abilities. The job specification is a brief version of the job description and will help you narrow the focus of your interview team when you are hiring an employee for the role it is also useful for job postings because it helps you zero in on the really critical components of the job.
Start studying difference between a job description and job specification learn vocabulary, terms, and more with flashcards, games, and other study tools. Never write another job description from scratch use workable’s free job description templates and sample examples to attract great hires. Job specifications michigan civil service commission job specifications to view and/or print a job description, or instructions on how to apply, acrobat reader is required (free) job specification information classification specification job titles pay ranges as of 10/1/2018. Is a description or specifications of the job, not a description of the person purpose of job analysis the purpose of job analysis is to establish and document the ' job relatedness ' of.
A job description outlines the primary duties and responsibilities of a given position in a company, while a job specification outlines the qualities and qualifications required of someone in the role. Job specification is also called as man or employee specificationjob specification is prepared on the basis of job descriptionjob specification is a statement which tells us minimum acceptable humanqualities which helps to perform a job. A security job specification provides a complete summary of all the job duties and responsibilities needed for performing a job in a security field after reviewing a security job specification, a job seeker can decide about settling his career in the related security field such a job specification includes details about needed experience of working [. A statement of employee characteristics and qualifications required for satisfactory performance of defined duties and tasks comprising a specific job or functionjob specification is derived from job analysis.
A personnel manger carries analysis in two ways : job description job specification 1 job description is an organized factual statement of job contents in the form of duties and responsibilities of a specific job the preparation of job description is very important before a vacancy is advertised. A job specification is a detailed illustration of the attributes, skill sets and prerequisites that a prospective candidate for a job requires possessing it outlines and defines all the characteristics, which make the ideal candidate for a job. Job analysis is a primary tool to collect job-related data the process results in collecting and recording two data sets including job description and job specification any job vacancy can not be filled until and unless hr manager has these two sets of data it is necessary to define them. A job description is an internal document that clearly states the essential job requirements, job duties, job responsibilities, and skills required to perform a specific role a more detailed job description will cover how success is measured in the role so it can be used during performance evaluations.
How to write a job description crafting a compelling job description is essential to helping you attract the most qualified candidates for your job with more than 20 million jobs listed on indeed, a great job description can help your jobs stand out from the rest your job descriptions are where you start marketing your company and your job. It by preparing job descriptions, job specification and job standards (bratton and gold, 2007) therefore, a job description is a result of a job analysis where the job analysis describes the general requirements of a certain job, the job description will explain in detail. 1 job descriptions introduction this module will help you understand the purpose and components of essential functions job descriptions s and provide you with the tools to develop them.
A job analysis helps determine job descriptions vs job specifications slide 2 of 4 job analysis the job description is an outline of the duties and responsibilities of the position, or a description of the role of the job in fulfilling a company's objectives. Whether you are the employer writing the job description or specification or the candidate looking for a job a clear communication makes the work easy for both even for the candidate, before going for a job interview understand the difference well as it will save them from an embarrassing situation. The difference between job description and job specification can be drawn clearly on the following grounds: job description is a descriptive statement that describes the role, responsibility, duties, and scope of a particular job. Job analysis is a systematic process of analyzing a job for identifying job contents, leading to job description, job specification, and job evaluationit involves determination of the.